Class Coordinator &
Officer Responsibilities

There will be one Class Coordinator for every group of 20 Members. It is the responsibility of Class Coordinator to keep a current Group roster on the website, make sure meetings are scheduled, verify hours after the year-end deadline and verify PVSA hours. Class Coordinator must also post meeting minutes and photos on Class page and archive Members’ volunteer logs upon resigning. He/she must sign a copy of the Child Abuse Policy and submit to a criminal background check as part of Lion's Hear insurance requirements. There will be a mandatory yearly meeting held in April for all Class Coordinators for training and updating of Lion's Heart policies and procedures. All Class Coordinators report to the Class Coordinator Liaison.

Officer Responsibilities

President: The President shall set an agenda for each meeting and send it via email to each Member in his class at least one week prior to the meeting. The agenda should include the date, time and place of the meeting, and matters to be discussed. The President shall lead each meeting and follow the agenda using Roberts Rules of Order. The President may add a total of 3 hours for the year to their Volunteer log.

Vice President: The Vice President shall lead the meeting in the absence of the President. The Vice President shall place a phone call to each Member the morning of the meeting to remind them of the meeting and give driving directions if needed. The Vice President shall also keep track of Members who have missed three meeting and notify the Class Coordinator if and when this occurs. The Vice President may add a total of 1 hour for the year to their Volunteer log.

Secretary: The Secretary shall provide a sign in sheet for each member to sign at the beginning of each meeting. The Secretary shall take detailed meeting minutes in Word format, but shall always include time and place of meeting, list Members in attendance, Members absent and details of the meeting, including any motions (in bold type). All Members shall be referred to by only their first name and last initial in the minutes for privacy. These meeting minutes shall be emailed to all Members within two weeks of the meeting. Meeting minutes shall be approved or corrected at the next meeting. Once approved, these approved or corrected minutes shall be sent via email to your Class Coordinator. The Class Coordinator shall send them via email to the Lion’s Heart webmaster for immediate posting on the Lion’s Heart website. The Recording Secretary may add 5 hours to their Volunteer log.

Treasurer/Historian:The Treasurer/Historian shall collect dues of $50 at the May meeting from returning Members. All checks should be made payable to Lion’s Heart. Arrangements shall be made by the Treasurer with absent Members to get their dues, as all dues are due by June 1st. Once collected from all Members, dues are to be delivered to the Class Coordinator Liaison. All dues for returning Members must go through the Treasurer. Treasurer/Historian will also take at least four (4) photos of Members in their group and submit them to the Class Coordinator for the website (including one photo of the new officers if not taken at the Awards Dinner). This position or any other officer may add 1 hour to their Volunteer log.